SHARED OFFICE SPACE

Shared office spaces aren’t a recent addition to the global workspace. In fact, they were popular way before the pandemic when people had begun to shift to project-based work and were eagerly contributing to the gig economy. This didn’t just allow people from different backgrounds to come together but also encouraged businesses to split costs with several other setups.

what is Shared Office Space

Shared office spaces aren’t a recent addition to the global workspace. In fact, they were popular way before the pandemic when people had begun to shift to project-based work and were eagerly contributing to the gig economy.

This didn’t just allow people from different backgrounds to come together but also encouraged businesses to split costs with several other setups to reduce wastage of space and their business costs.

As a result, they received much more affordable office spaces in prime locations that they may not have been able to procure otherwise. It wasn’t just bigger businesses but also startups that were beginning to take advantage of this opportunity. Although the pandemic led to a dip in the popularity of shared spaces, it has returned to its upward climb since 2022.

What are Shared Office Spaces?

Shared office spaces provide workstations to remote setups. These could be owners of startups, individual freelancers, and owners of large or small sized businesses.

There are two main types of shared office spaces every business must consider;

Sublet Spaces

These are spaces rented by offices that do not utilize the entirety of their workspace. To cut down on costs or generate revenue on the side, they may rent it to other businesses looking for a flexible space.

Spaces Made Uniquely for Sharing

Some office buildings are dedicated to shared spaces and are built keeping this demand in mind. In these cases, the entirety of the spaces in the building would be rented by businesses looking for flexible setups.

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Shared spaces provide not just desks but many other facilities that are included in the rental agreement. This includes internet services, the reception, office maintenance, utilities, phone lines, and much more.

Overall, these spaces are there to ensure you receive the advantages of short-term contracts as opposed to longer term leases that traditional offices require. Here are some frequently asked questions that can shed some light on whether shared office spaces are the right fit for you;

How Do Shared Office Spaces Work?

To understand shared office spaces, it is important to unravel the concept of sharing a space. Unlike a traditional office, shared office spaces allow people to use the space as they need it. You can essentially pay a membership fee for the specific area you need for a distinct period. This means you don’t need to commit to longer periods if you don’t want to.

  • You can choose a private space to reap all the benefits that a traditional office space provides.
  • You can also use hot desks if you want your employees to experience a different view every day.
  • You are allowed to utilize more flexible timings with a shared space which allows your employees to also enjoy this benefit.
  • Employees are provided much more networking opportunities within shared spaces.
  • Unlike traditional workspaces, shared spaces are run and maintained for you.
Private Space Types

What are the Pros of Shared Office Spaces?

Here are some benefits that you can enjoy;

You Share the Cost
You can enjoy a much lower cost compared to traditional office setups where you would have to invest in the entire infrastructure from scratch. Moreover, since everything is covered in the agreement, including the utilities and the management, it is much easier to budget for your business.
Easier Terms
You won’t need to pay for a longer lease term. It is much easier to cancel your membership with a shared office space and transition to another if it isn’t working for you. Plus, you can move in as soon as you want and don’t have to wait for the setup!
Flexibility for Employees
Flexibility for Employees
You get to provide your employees all the benefits of a flexible workspace. The flexibility that comes in with shared office spaces can’t be replaced by any other.
Networking
With a shared office space, you employees get access to a community that they can use to their advantage. This is great for networking opportunities with professionals from the same field. An exchange of innovative ideas doesn’t just help the employee but also the organization they come from.
Preferred Locations
Preferred Locations
With a shared office space, especially if you opt for private offices, it is much easier to give your business a professional look. You can meet with clients physically and provide them services without having to invest in a space of your own. Shared offices can provide you the prime location you need.
Ideal Amenities
Ideal Amenities
Shared office spaces give you access to great facilities and the best amenities such as gyms, breakout areas, meeting rooms, and much more depending on the unique space you choose.
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What are the Types of Shared Office Spaces?

Here are some of the different types of shared office spaces you can choose from;

Dedicated Desk

Depending on the office space you rent, you will eventually be provided with a dedicated desk or workstation. As you switch from smaller to bigger workspaces, and vice versa, the type of shared office space changes.

If you go for a dedicated desk, your employees get a desk assigned that they can use every day. It is possible for them to leave their belongings on the desk and come back to them the next day. This option might be pricier than others.
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Dedicated Desk

Hot Desk

Another popular option is that of a hot desk. Often, offices may choose to rent hot desks instead of dedicated ones. This is especially true for ones that are experiencing frequent changes and cannot commit to a specific space.

Hot desks are also popular for offices with a hybrid work system where employees come in on alternating days that are different from their coworkers. This option allows offices to utilize space to the max without wasting any.
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Hot Desk

Private Offices

If you want more privacy, private offices are the way to go. This provides you with a space that is closed off from other spaces in the same shared building. You get your own services and sometimes even your own floor along with unique branding on the door!
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Private Desk

What Should Shared Office Spaces Include?

Here are some of the features that you should look for when choosing a shared office space;

  • The Basics: You should ideally choose an office space that provides you with a great internet connection, especially if you rely on it for your daily operations. The basics also include a landline telephone that you may need.
  • Safety: Every business requires safety. This includes not just security in the building but also online security that helps you protect your sensitive data and files. Find out what software the space provides you along with any security and CCTV services in the building.
  • Community: Look for community spirit in the shared office space you are visiting. It is important for your employees to network so search for the extras such as frequent networking events and breakout rooms.
  • Costs: Look for shared office spaces that meet your budget. After all, you don’t want to be paying the same you would pay to set up a traditional office. Consider location and choose one that is ideal for your employees without it breaking the bank.
  • Extras: Employees might not need certain benefits, but they may appreciate them anyway. These include breakout rooms, gyms, yoga rooms, meeting rooms, and a kitchen!
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Coworking Space Types

To Co-Work or Not to Co-Work?

How do you find out whether coworking is the right fit for you? Before opting for shared office spaces, it is essential to ask yourself whether coworking is the right fit. Here are some questions to ask;

  • Are you working within a hybrid setup or providing your employees flexible work hours?
  • Are you constantly growing as a business?
  • Do you frequently feel the need to grow your workforce or downsize?
  • Do you feel like you don’t have the resources to invest in building a workspace from scratch?

Shared offices may be the solution you are looking for.

How Do I Find a Shared Office in My Region?

With the rise of remote and hybrid work trends, freelancing, and varying kinds of work setups, you can find a shared workspace no matter where you go around the world. However, it can be hard to find one that meets your expectations.

Here are some routes that may work;

One way to find a space that works is to get your hands dirty. Roll up your sleeves and start typing away till you get to a space that meets both your budget and space requirements.

Sublet Your Space

You can reap the benefits of a shared space even if you already have a traditional space of your own and want to cut down on the cost. If you have space free that is going to waste you can rent it out to businesses which allows you to cut costs and generate revenue at the same time. Do neither of these solutions work for you? Perhaps the following is a better fit

Meet Office Hub: Your Coworking Solution

Wondering how you can search for the shared coworking space that meets all your requirements? We are just a call away…
We offer multiple locations you can choose from. Unsure about a coworking space? No worries! We allow you to tour the coworking spaces before you invest in them! Shared offices in starts from $ NaN per month. The final price depends on your list of requirements!
You can hop onto our page today and search from the thousands of listings available on our website. Let us help you find the right fit!

About Office Hub?

Office Hub is the world's No. 1 marketplace for flexible office spaces, boasting an extensive network across 110+ countries. They offer a 100% free service, providing expert assistance and a "Best Deal Guarantee" to help businesses find their perfect, hassle-free office solution. The growth of the workspace industry in the last five years has continued to surprise both the industry itself as well as people who have benefited from flexible spaces. It was just a few years ago that we received projections about the coworking space industry to double in size between and 2024. This growth has had a drastic impact on how productivity is defined in office spaces today. We don't measure it in terms of how many hours a worker spent at their assigned desk space anymore. With the updated metrics that have flooded the industry today, it is getting much easier to measure worker performance.

Have you been looking for an increase in worker performance lately? Have you considered shifting to a hybrid system yet still need your workers to keep that semblance of a routine in their work lives. Are you tired of typing away "best co-work space" and being met with line after line of incomplete amenities and spaces that just don't align with your brand?

Office Hub has stepped away from the painful and often disappointing reality of commercial offices and has introduced to the world a new way to work. We specialize in shared spaces, co-work spaces, and serviced offices which encourage workers around the world to maintain a work-life balance through flexibility and offices you want to go to everyday!

For us, customer requirements come first. Be it a start-up, a medium sized business, or a large enterprise, we ensure we get the requirements right the first time. Listening to our customers is what we are known for.

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Coworking space

Where can I find Shared Space ?

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